Submit an ATI

Access to Information: How to Request Documents from McGill

As a resident of Quebec, you have the right to request ANY document from McGill University, or any other public institution. There are broadly two types of requests: personal information held by the University, or other documents on any subject. The procedure for request is the same in either case. You write a letter, and then email it, mail it or drop it off in the James Administration Building, and within twenty or thirty days, they have to respond.

Procedure

First, write a letter. Make sure to include your name and address. If you want to make it a little faster, include an email address and request that they contact you via email. If you are requesting personal information, you can put your student I.D. number too. The letter can be hand-written or typed. MAKE SURE YOU KEEP A COPY, INCLUDING THE DATE SUBMITTED. You can include any number of requests on any number of subjects in one letter; they are more likely to delay or deny if there are more than two or three requests per letter. Then, you can

  • hand deliver the letter to the Secretariat-General’s office, room 313 of the James Building,
  • email it to stephen.strople@mcgill.ca,
  • or you can mail it to:

Université McGill
Stephen Strople Secrétaire général
845 rue Sherbrooke O.
Montréal (QC) H3A 2T5

Next, you will receive a letter from McGill recognizing the receipt of the request. From the date they got your request, McGill will have 20 calendar days to respond, or they can notify you in writing that they will need an additional 10 calendar days. Before the time period is over, you should get a letter or an email with the response. They will either tell you that some or all of the request has been denied, or will tell you that they have documents available. At this point, you have two options. You can either pay a fee of about $.36 a page and receive a hard copy of the documents, or you can look at them for free in person. If you choose to look at them for free in person, you can then also choose to purchase them after seeing them–McGill also lets you request up to 19 pages of your request for free after looking at them in person. If McGill doesn’t respond within the time limit, or if it refuses or blacks-out information, you can submit a Request for Review to the Quebec Commission on Access to Information. You must submit it within 30 days of the response or the passed deadline.

Sample Request for Access to Personal Information

Name
Address
Student I.D:
Cell:
Email:

Date
To:
Mr. Stephen Strople, Secretary-General
University Secretariat
James Administration Building
845 Sherbrooke Street West, Room 313
Montreal, QC H3A 2T5

Dear Mr. Strople,

I am contacting you in your capacity as McGill’s administrator of access to information requests. As per the Act respecting Access to documents held by public bodies and the Protection of personal information, I respectfully request that the University provide me with:

  • Access to all documents with my name on it that the University holds, including but not limited to academic, employment, disciplinary history, and security files.

I respectfully request as much of this information as possible be available in electronic format. Please contact me if you have any concerns or require clarification. Email is my preferred method of communication. Thank you for your time and prompt response.

Sincerely,
Name

 More Information

The Commission has a lot of information, including the contact information for the people responsible for access requests in all Quebec public bodies.

http://www.cai.gouv.qc.ca/index-en.html

4 thoughts on “Submit an ATI

  1. Funky McDisillusioned

    I wish I had time to do this but if you want to see the worst of this administration’s excesses, request lunch time catering receipts for the combined fifth floor offices of Masi and Monroe-Blum from the 2002-2008 era. Additionally, request the invoices for the filling of the fridge in the office shared by the Masi and Monroe-Blum staffs during this period, between their offices, on the same fifth floor of James.

    Reply
  2. Pingback: For all your Access to Information (ATI) Needs « McGill Problems

  3. Ela

    Thank you very much. I really appreciate your guide on how to submit an ATI. After reading about ATI’s in the Daily, nowhere on the MGill site I could find a reference on how to request info. I needed some numbers from the Nursing Department and they pretty much brushed me of and I did not get my answers.

    I am researching stats for admissions to Nursing at McGill and after seeing a presentation from Admissions office for Premed (that shows Marianopolis and Dawson College grads have significantly higher chances of getting accepted; 18 and 6 students respectively out of 80 total for the program) I asked to see the same stats for Nursing Program but I was told they do not keep such records and do not have stats.
    See here the document I am referring to, page 26 http://www.mcgill.ca/files/medicine/Med-P_InfoSess_13JAN10_EN.pdf

    I do not know the scope of ATI requests so if I am knocking on the wrong door for the info, I would really appreciate if you pointed me in the right direction.

    Cheers

    Ela

    Reply

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